DANB General Chairside Practice Test

What should be done with old paper documents once a practice transitions to electronic patient records?

1. Shred them immediately

2. Throw them in recycling

3. Move them to secure off-site storage

4. Burn them for confidentiality

The correct answer is: Move them to secure off-site storage

When a practice transitions to electronic patient records, moving old paper documents to secure off-site storage is a prudent decision to maintain the confidentiality and integrity of patient information. This approach allows for the preservation of records in a safe and controlled environment, ensuring compliance with legal requirements for record retention while also protecting patient privacy. Secure off-site storage typically involves facilities that are equipped to handle sensitive information, with measures in place to prevent unauthorized access. This strategy aligns with the best practices for managing patient records, as it enables the practice to reference paper records if needed, while also transitioning to a more efficient electronic system. The other options may not adequately safeguard patient confidentiality or comply with regulatory requirements. Shredding documents immediately, while protective, could eliminate valuable information needed for future reference. Recycling without proper destruction poses a risk of exposing confidential information. Burning documents, although it might seem secure, can be environmentally irresponsible and may not be compliant with local regulations regarding waste disposal and confidentiality.